Organizing One Step at a Time

It doesn’t have to be hard to Organize, just break down the steps

You have now blocked out that time on your calendar to Get the Job Done.

What is the next step?  Get Prepared for that day.  How?

Try and decrease distractions.
I suggest black and white trash bags.  Black for trash, White for donate.

Change the mind set.

Stop thinking about it as drudgery, but think of it as organized space coming!

So crank up the music and get in the mood to have an uncluttered area….use positive thinking here.  Visualize what you would like the space to look like.  Think how good it is going to feel when you have accomplished the task.

Start with sorting.

Each item has to be looked at and a quick decision has to be made.

Keep – Do you USE it, do you LOVE it, does it FIT?
Donate – Don’t like it, Doesn’t fit, Don’t use it, Still in good shape
Move – It doesn’t belong in this room. Move out of this space.
Store - Use it but only once or twice a year. Holidays, camping etc.
Pitch – Broken, in no shape to donate (recycle if possible)

Clean

You should have less to put back in your space now.  This is the time to clean out those cupboards or the space good. It isn’t very often that it is probably empty.

You can measure the space to see what kind of organizers you may need (if any). It isn’t a good idea to go out and buy a bunch of organizers unless you have already measured the space and have an idea of what you need.  If you do not want to waste the time here and have an idea of what you think will work, please make measurements before you buy anything.  Then keep your receipts so that you can take the item back if it doesn’t fit or work like you thought it would.

Organize – A few tips

Now put the items that you are going to keep back.

Remember:  Like with Like!
Keep the cans together in your kitchen. Keep the extra office supplies together in your office. Don’t have some of this and some of that in the space.

Zones
Think in zones for your space.  What do you do?  For instances…in an office.  Your Zone A or zone 1 would be the space around your desk chair and desk that you can reach. Things you use daily and often, such as your phone, your pens, your stapler and letter opener.

In your kitchen you can do the same. For instance for your stove area, you should have your pot holders within reach of your stove. Your pots and pans should be near your stove.  For your dishwasher, your plates and glasses should be near it if possible.  Decrease steps when making the space functional.

Have fun organizing and let me know how you feel after a space is done.  It is like a “feel good” moment for me!

Organize your office with “Zones”

Organize your office with Zones

This is my office. I share it with my husband, his desk is just to the right of mine. The office is small…but I am still happy we do have it.
If you do not have an office or anywhere you can call your office but want to make one you need to consider a few things.

1) Usability/Accessibility – if it is in the back of the basement, will you actually use it? It needs to be some place you will use it.
2) Heating and cooling (if you are thinking of a basement, extra room or so forth).
3) Convenience – Does it work for you and your family?

You may consider these areas -
1) Kitchen – Is there a section of counter in the kitchen that you could call your own and set up a mini office?
2) Family room – Could you set up a mini office by your chair. (post on Thursday will show pictures of my mini office)
3) Corner of a room that you could put a small table or corner desk?

Zones

If you have an office, or an area in the family room that you do your paperwork, or a table in your bedroom….you need to make “Zones”. Zones break down the office into what you need the most and use daily (Zone A) to items you don’t use very often and can store elsewhere in the room. (Zone C)

Ok…so artist I am not! But this gives you the idea of what I am talking about.
You are in the center (of course….isn’t it always about us?…LOL, sorry..goofy mood) and the circle closest to you is your Zone A.

Zone A - Things you use daily and need close at hand. You don’t have to move to get these items.
1) In box for papers
2) Pencils/pens
3) Tape
4) Phone
5) Stapler/Scissors
6) Letter opener
7) Sticky notes
8) Paper
9) Trash can
10) Calculator
11) Computer

Zone B – Items that you may have to roll your chair around to, but are still close and accessible. You do not have to get up out of your chair.
1) File cabinet
2) Printer/copier/fax
3) Shredder

Zone C – In the office, but you have to get up and walk to.
1) Office supplies
2) Extra file cabinet – maybe files you don’t access as often
3) Book shelf with reference books.

This gives you an idea of how I break it down. But you want to be efficient when you sit down to work in your office. You don’t need to jumping up and down or you may not get anything accomplished.

More to come on Office organizing Thursday and Friday of this week. Stay tuned!